Weekly Update

What it is

Every Monday morning, each talent, brand and agency gets one short email from Z about what Z did for them last week.

It opens with the week's numbers, says what is waiting on them right now, lists what happened, and ends with one next step and one button that takes them straight to it. It is built from the same deal history the rest of the product keeps, so nobody has to write it and nobody on the team has to send it by hand.

It is an email, not a dashboard. The point is that a person can read it on their phone over coffee and know where things stand without opening the app.

Who gets it

• Every talent, brand and agency that has a claimed account and an email address.
• One copy each. An agency does not get a separate email for every person on its roster.
• Test accounts are left out, and demo deals never count toward anyone's numbers.

An account nobody has claimed gets nothing until somebody claims it. An account that has turned the update off stays off.

When it arrives

• Monday morning, 8am Pacific time.
• It reports the full week before it: Monday to Sunday, in Pacific time.
• Nobody gets two in a week. Once an account's email is away, later attempts skip it. If sending to an account fails — the mail service turned it down, or something broke before the email left — that week's send is marked failed, and the next run tries that account again. A retry never sends a second copy to someone who already got one.
• If one run does not reach everybody in the hour, later runs in that hour carry on and skip the accounts already handled.
• It is email only. The weekly update is never sent as an SMS.

What is in it

The week's numbers. Four figures along the top: offers, agreed, paid, and either earned (talent and agency) or spent (brand). The subject line carries the two biggest facts, so the inbox line already tells the story — "$3,000 earned, 2 deals agreed", for example.

What is waiting on them right now. Open offers where the next move is theirs, oldest first, each one a link:

• Talent: answer a brand's offer, deliver content after payment, or handle a revision request.
• Brand: answer a counter, pay for a deal the talent accepted, or review a delivery and release payment.

After two days the line also shows how long it has been waiting. The list stops at five items and adds "and N more" underneath.

What happened. Up to five lines, each with the other side and the price where there was one:

• Paid
• Agreed
• A new offer sent (brand) or received (talent)
• A pass, with the reason in plain words, such as "price below what the talent accepts"

Who looked. For a talent or agency, the brands that reached out; for a brand, the talent who answered. Up to eight names.

One next step. One suggestion, one sentence saying why, and one button. It is picked from what is actually going on: if something is waiting, that item is the next step. Otherwise it is the most useful move for that role — finish the profile, send a brief, check the minimum rate, share the Z Link, add talent to the roster.

A quiet week

When nothing happened and nothing is waiting, the email is shorter. It says it was a quiet week, gives three tips that bring more offers or move a deal along, and ends with one button.

A quiet note goes out at most once a month, so a quiet account is not mailed every single Monday. Accounts in their first week are left alone; the welcome mail covers them.

For an agency

An agency's update is about its whole roster, not about the agency itself:

• The numbers and the waiting list cover every talent on the roster, and each line names the talent it is about.
• A roll-up table follows, one row per talent with activity that week or something waiting, up to eight talent and highest earners first: offers, agreed, paid, earned, and how many are waiting.
• The tips and the next step are written for a roster, such as adding talent or sharing each talent's Z Link with brands the agency already works with.

Turning it off

Every email has Turn off weekly updates at the bottom.

The link opens a page with one button, so a mail scanner that opens links cannot unsubscribe anyone by accident. Mail apps that offer their own one-click unsubscribe work too.

Turning it off stops only the weekly update. Offer, deal and payment emails still arrive as usual. The same page offers to turn it back on.

What the team can do on the Weekly update page

The Weekly update page is where the team checks the email before it goes:

• Preview one account. Type an account and choose This week so far or Last week (what Monday sends). The page shows whether that account would get the weekly email, the quiet note, or be skipped — and why: turned off, already sent, not claimed, too new, or a quiet note sent recently. A live run can also skip an account that has no email address.
• See the whole email. The numbers, the waiting list, who looked, the roster table and the next step sit beside the real email, subject line and all, so the team sees exactly what the person will get.
• Dry run for everyone. It reads every eligible account for last week, decides what each one would get, and sends nothing. Nothing is written either, so a dry run can be repeated as often as needed.
• Send now. A live send asks for confirmation first and goes out straight away rather than waiting for Monday. The button appears only when the update is switched on.
• Follow a result. The run report lists every account with what it got or why it was skipped. Clicking a row opens that account's email.

The update has a switch with three positions:

• Off — nothing runs at all.
• Dry run — the default. Every email is built and shown, and nothing is sent.
• On — Monday's run sends for real.

Once a preview or a run has loaded, the top of the page shows which of the three positions it is in, so nobody has to guess whether Monday's email is live.

What it does not do

• It does not chase anyone. There is no second reminder and no follow-up if the email is ignored.
• It does not invent numbers. Only what happened in the week counts, and demo deals are never counted.
• It is not a full report. It shows the week's headline facts and one next step, not every deal or every message.
• It does not send SMS. Email only.

Related Documentation

• Deal record — the history every number and line in the email comes from
• Automation — the shared levels page; the weekly update is listed there, but it follows its own three-position switch
• Offers System Overview — how offers move from sent to paid